iiTworkforce offer Business Analysis live project training from industry experts
What is Business Analysis?
There is a lot more than what meets the eye when it comes to Business Analysis. Nevertheless, the role of a Business Analyst (BA) is to bring positive changes to a company after analyzing their inefficiencies by defining needs and then recommending them to the stakeholders.
From delving deep into the business requirements to understanding the needs of the stakeholders, the role of a Business Analyst is crucial to making important decisions and bringing about change in the business processes. A Business Analyst’s job consists of handling these main responsibilities: holding meetings, gathering requirements, convincing, and guiding the stakeholders about the project/product, along with providing insights and corrective measures to bring profit in the organization level or at the process level.
Various steps involved while performing the Business Analysis:
- Studying and understanding the company structure – This is the stage where the Business Analyst studies the projects and selects the project for analysis.
- Gathering requirement and management – In this step, the BA defines the tasks, gathers the information specific to a project.
- Analyzing requirements and documenting – In this level, the various tools, and methods are employed to analyze the raw data.
- Communicating the requirement – At this stage, the outcome of the requirement analysis is communicated. Moreover, the evaluation of the solution is made.
- Providing the solution and validation – This is the step where the solution obtained is validated against the objectives.
Common Business Analysis Techniques:
MOST stands for Mission, Objectives, Strategies, and Tactics. This is one of the commonly used techniques in the business analysis where the BA adopts the top-down approach.
Advantage: Through this technique, the BA will have a better understanding of the organization’s needs and vision, based on which the ideal strategies and tactics are employed for best results.
Mission: This is where the BA understands how different departments of the organization come together to accomplish the mission. The mission has to be clear and precise.
Objectives: The objectives should be perfectly aligned with the mission. They should be specific and accurate. The objectives defined should be S.M.A.R.T.
Strategies: These are the necessary actions to be taken to drive the objectives.
Tactics: These are the various plans to execute the strategies. These plans should be simple enough to be carried out by all the teams and employees in the organization who do not have an understanding of the MOST technique.
SWOT technique is also one of the most commonly implemented techniques, where the people of different departments form a team to understand how differently they react to the changes.
Advantage: The SWOT analysis helps you to view your business in a new perspective.
Strengths – These are the assets of the company which works in favor of the overall growth of the organization. Examples of strengths include the brand name, location of the company, reliable employees, product, etc.
Weakness – The drawbacks of the organization that negatively affect the company’s growth. Examples of weakness might include – unfinished products, uncooperative employees, unhealthy competition, political atmosphere, etc.
Opportunities – Opportunities for a company are the external factors that have the potential to give them an edge over their competitors. Examples could be new regulations, customer feedback, etc.
Threats – These are again the external factors that are detrimental to your business. Examples are competitors, price of the raw commodities, etc.
Taking into account the environmental factors that play an important role in affecting businesses, the PESTLE Analysis is performed to understand the influence of those factors on the organization.
Advantage: The PESTLE technique is simple and easy to implement. Here, the expertise and skills of the Business Analyst is tested. Here, the external factors that pose a threat to the business are not just identified but also turned in favor of the business.
P – Political
- Government Initiatives
- Government Policies
- Interest Rates Fluctuation
- Labor costs
- Energy costs
- Population, Cultural
T – Technological
- Latest Technology
- Communication System
- New Regulations, Laws
- Employment, Recession
- Weather, Natural Calamities, Pollution
Business Process Management (BPM)
This technique is performed to understand the business processes. It is implemented in the analysis stage of the project to identify gaps between the existing processes and future projects the business might acquire.
The following steps are typically involved in the BPM technique to drive betterment:
- Strategic Planning
- Business Process Analysis
- Process Defining and Design
- Perform Technical Analysis to attain solutions
Ideally, the BPM technique is represented using a diagram as a flow chart where processes, decisions, and information are clearly depicted.
This analysis is a practical approach to business analysis by understanding the mission of the business. This stresses on zeroing it down on the business issues and tackling them to see how the change affects the business and associated people.
Advantage: This analysis mainly works by taking the customers’ feedback on a single platform and addressing them as a whole. Using this technique, the BA will be able to prioritize the various opinions based on merit and work on them.
C – Customers – They are affected the most by the issues.
A – Actors – These are the ones involved in the situation.
T – Transformation – The transformation that should take place to see a change.
W – World view – How does the transformation change the business scenario?
O – Owner – The owner of the system where the change has taken place.
E – Environmental constraints – The environmental constraints and how they might affect the change.
This technique is used to mainly prioritize the projects in the business. All the objectives specific to a project are assessed and prioritized into four categories. The Os in the abbreviation do not have any significance. The rest of the four letters stand for:
M – Must Have – These are the most important elements of the project which must be included for the completion of one or more projects.
S – Should Have – These elements are important but not something the project cannot proceed without. The financial, operational, and strategic aspects determine the category of the elements if they should be in the must-haves or should-have or could-haves.
C – Could Have – These are the desired elements of the project which are good to have but can be omitted with no impact. If the project is doing well in terms of meeting the deadlines and budget, the could-haves can be dismissed. However, when behind on time or budget, these elements might be included.
W – Won’t have- These are the elements that are not likely to happen in the project.
Sometimes the right cause is not associated with the problem and the business suffers a huge setback due to unresolved issues. The 5 whys technique helps in performing the root cause analysis to pinpoint the issue. This technique was first implemented by Toyota in the 1970s. However simple it may look, it requires human interaction and brainstorming sessions to execute this technique. The basic idea is to link the technical problems to the human gaps. The crucial point here is not asking Whys as many times to understand the root cause of the problem but to figure out when to stop asking Why, once you realize that the cause is determined.
However, the following steps need to be performed before asking the whys.
- Write about the problem in the center of the page.
- Ask the concerned people – Why did the problem occur?
- Consider case 1.
- Ask the concerned people – Why did case 1 arise?
- Consider case 2.
- Ask the concerned people – Why did case 2 arise?
- …….and so on until the root cause is found.
Six Thinking Hats
The role of the BA requires one to conduct either virtual or in-person meetings for idea generation, feedback, collecting requirements, providing inputs or for decision making. However, these meetings more than often fail as the participants either digress from the topic, sit on one topic longer dismissing the other important issues, or get emotional. This is where the six thinking hats technique proves to be effective. It helps the BA to effectively accomplish the results.
The Six Thinking Hats is the tool used for group discussion to achieve idea generation, fact-finding, and decision-making in an organized manner.
The participants wearing specific hats partake in the meeting to efficiently conduct the meeting.
Blue- Signifies the role of the meeting facilitator to keep the participants from digressing from topic, goal, and agenda.
White- Signifies the role of fact giver to provide the necessary information regarding the issue at hand.
Red- Signifies the role of the one to absorb the information and provides intuitive, instinctive value addition to the situation.
Black – Signifies the role of the one who opposes the ideas, a critic who raises concern.
Yellow- Signifies the role of a pacifier to achieve harmony by being optimistic.
Green – Signifies the role of the innovator who encourages the out of the box thinking to address the issues.
Note: All the participants of the meeting wear the same hat at a point of time and change the hats one after the other as they proceed. The participants may wear one hat for a longer period, like a white hat for fact-finding. The situation dictates the dominant hat. The order of the hats also varies based on the issue.
What is the importance of Business Analysis?
A great Business Analyst is one who can communicate, argue, and convince the stakeholders of better results/profits if they implement the change. The Business Analyst ideally recommends the business owners to invest money where there is a requirement.
Through Business Analysis, the following results can be achieved.
- Firstly, it helps you understand the basic constitution and structure of the company.
- Then, the existing flaws and loopholes are identified.
- Next, it helps in recognizing the improvement potential for recommending a perfect solution to the business owner.
- This is then followed by establishing the need for change and demonstrating it to the stakeholders.
What are the advantages of doing Business Analysis courses?
Business Analysis is delving deep into business problems to improve profits and to drive the overall betterment of the organization. Not just the role of a BA, but the Business Analysis course is a force that helps in realizing the following:
- Taking important business decisions in an organized and structured manner. Various statistical, quantitative, and predictive modeling techniques are employed in the decision-making process.
- A formal course in Business Analysis can help the job aspirant in taking up a wide variety of roles like BI Analyst, SQA Specialist, Tester, Trainer, Database Engineer, etc.
- Helps in understanding the analytical tools like decision trees, logistic regression with the use of R, SAS, and Excel.
- Helps in getting a high-paying job like Business Analyst.
What topics are covered in the Business Analysis course?
- Overview of Business Analysis
- IT Slang / Jargon / Basic definition of IT
- Modeling Tools
- Requirement Gathering Methods
- JAD Session
- Software Development Life Cycle (SDLC)
- SDLC – Methodology
- Overview of PMP / CAPM Exam
- Project Management Framework
- Scope Management
- Time Management
- Cost Management
- Quality Management
- Human Resources Management
- Communication Management
- Risk Management
- Procurement Management
- Health Insurance
- Claims Process
- EDI Transaction – 1
- EDI Transaction – 2
- Quality Analysis – QA Testing
- Relevant Certification
- Financial Accounting
- Corporate Finance
- Financial statement analysis
- Valuation presentation
- Valuation presentation
- Valuation presentation
- Financial instruments
- Resume Preparation
- Manual Testing
Who is eligible for Business Analysis real-time projects?
To enroll for a real-time project-based training program in Business Analysis, it is good to know various BA techniques, IT basics, UML models. However, formal training for becoming a BA is secondary to hands-on training, which you can get from iiT WorkForce.
For a formal Business Analysis course, check out our website www.h2kinfosys.com.
What are the advantages of doing a Business Analysis real-time project?
As established in the earlier section, to evolve as a good Business Analyst, it is imperative to have hands-on experience. Gaining real experience with the job training will help you creep into the role eventually.
- Real-Time project training added with domain expertise in Healthcare and Finance will help in bagging the desired jobs effortlessly.
- A real-time project means real project training.
- The projects help in cracking interviews.
- It provides real-time references.
What will you learn during the Business Analysis project?
Business Analysis is an umbrella term employed for a wide range of activities that come into play from the project initiation to closing.
Through a real-time Business Analysis project, the aspiring BA will witness
- The project initiation phase where they get the opportunity to understand factors such as the business case, the feasibility of the project, identifying the stakeholders in the project, etc.
- The planning phase where the intern gets involved in analyzing, organizing, and documenting the requirements, understanding the project scope, identifying risks, and thus assists in designing the solution.
- The executing phase where the trainee will explain the requirements to the development team, clear any doubts, help the development team stick to the guidelines, and resolve conflicts.
- The monitoring phase where the candidate develops testing scripts and communicates the change requests/changes to the development team.
- The closing phase where the BA aspirant creates user-training manuals and presents the project to the client
What milestones are achieved after the completion of a Business Analysis project?
After the completion of the real-time Business Analysis project, every intern gains the knowledge of end to end Software Development Life Cycle (SDLC).
The real-time project experience helps in boosting the student’s confidence to perform efficiently on the job.
The challenging real-time experience can be added to the resume which essentially piques the employers’ interest in the BA aspirant.
What happens after the completion of the Business Analysis Project?
An educative resume-building session by the Project Leader follows the real-time project, after which the intern crafts an impressive resume with the help of the in-house experts.
Next, the trainers conduct a grooming session where the intern is prepared for the upcoming interviews until they are confident. The staffing team takes up from there and offers 100% placement assistance.